Your data and privacy

Privacy Policy

This Privacy Policy explains how Earlyvia collects, uses, stores, and shares information when you browse our website, optionally create an account, create a job alert, contact us, or follow a link to a third-party service.

1. Information We Collect

We collect the following categories of information:

  • Information you provide: When you request an optional account or create a job alert, we collect your email address, selected career interests, and optional country preferences. A signed-in account also stores the jobs you save, mark as applied, or recently view, including application stage, application date, deadline, follow-up date, and related activity dates you choose to record. If you choose to save a search, its name, supported keyword, company, location and filter URL, result count, and saved/opened dates are also stored in the browser and synchronized with a signed-in account. If you submit a job-quality report or contact us, we receive the reason, details, or other information you choose to provide. An advertising enquiry stores your contact and company names, work email, optional company website, placement interest, optional campaign context, preferred dates, and submission time.
  • Email delivery information: We record confirmation status, message attempts, delivery or failure status, bounce events, and when you unsubscribe. This helps us operate alerts, avoid duplicate messages, and stop sending to invalid addresses.
  • Account security information: We store a hash of each short-lived, single-use sign-in token and the times an account was created, updated, and last signed in. A secure, HTTP-only authentication cookie keeps you signed in; Earlyvia does not store an account password.
  • Usage and device information: When you visit Earlyvia, our systems and analytics provider may receive information such as your IP address, browser and device type, approximate location, referring page, pages viewed, links selected, timestamps, company-directory result counts, and search-query length. We do not send the company search text itself as a custom analytics event.
  • Browser storage: We use local storage in your browser to remember your analytics consent choice, light or dark display preference, recent searches, saved searches, saved jobs, applied-job markers, recently viewed jobs, whether you subscribed, and when the job-alert prompt was shown. Signed-in libraries use an account-specific local cache for responsive and temporary offline behavior. This helps us provide optional personal features, respect your choices, and avoid repeatedly showing the same prompts.
  • Sponsored-content information: We may measure views of and interactions with clearly labeled sponsored content.

2. How We Use Information

We use information to:

  • operate, maintain, secure, and improve Earlyvia;
  • confirm your address and send job alerts based on the career and country preferences you select;
  • authenticate optional accounts and synchronize saved searches and saved, applied, and recently viewed jobs across signed-in devices;
  • understand how visitors find and use the website;
  • respond to questions and advertising enquiries;
  • display and measure sponsored opportunities; and
  • detect misuse, comply with legal obligations, and protect our rights and users.

3. Our Reasons for Processing

Where data-protection law requires a legal basis, we process information as necessary to provide a service you request, with your consent, for our legitimate interests in operating and improving Earlyvia, or to comply with law. You may withdraw consent at any time, but this does not affect processing that occurred before withdrawal.

4. Analytics, Cookies, and Local Storage

Earlyvia uses Google Analytics to understand website traffic and usage only after you select Accept analytics. This includes company-directory searches, result counts, A–Z navigation, and company-card selections, but excludes the search text itself. Until you accept, the Google Analytics tag is not loaded and no analytics data is sent to Google. If you reject analytics, Earlyvia's core features remain available.

We store your analytics choice, display-theme preference, saved searches, saved and recently viewed jobs, applied-job stage and dates, and the job-alert prompt status and timing in your browser's local storage. Without an account, this job-library activity stays in the browser where you created it unless you export a private JSON backup and import it elsewhere; that file is created locally and is not uploaded to Earlyvia. Saved-search names, URLs, keywords, locations, companies, and exact result counts are not sent as analytics event properties. Application stage, deadline, and follow-up date are also excluded. When you sign in, Earlyvia merges the guest library into your account and uses account-specific browser keys to cache synchronized records. You can delete saved searches and clear job-library sections from the Saved jobs or account page. You can reopen the consent banner at any time through Cookie settings in the footer, withdraw consent, or clear all stored choices through your browser's site-data controls. Withdrawing consent stops future analytics collection and removes accessible Google Analytics cookies from the Earlyvia domain; it does not affect processing that occurred before withdrawal.

How job-library sign-in merging works

Before you complete sign-in, guest Saved searches, Saved jobs, Applied, and Recently viewed activity stays in this browser. On the first signed-in page, Earlyvia adds readable guest records to the account library rather than replacing the account copy. Jobs and searches are deduplicated by their canonical Earlyvia URL. The original guest application timestamp and chosen application date are preserved; when both copies contain tracker details, the most recently updated stage, deadline, and follow-up date are kept. Guest browser keys are cleared only after the server confirms a successful merge. If synchronization fails, the browser copy remains available and Earlyvia retries after a later signed-in visit or change. On later signed-in visits, the server copy is loaded unless this device has unsynchronized changes, which are sent before it is replaced.

5. How We Share Information

We do not sell your personal information. We may disclose information:

  • to service providers that host, maintain, deliver email, analyze, or otherwise support Earlyvia, including Google Analytics;
  • to professional advisers or authorities when reasonably necessary to comply with law, enforce our terms, or protect rights and safety;
  • in connection with a merger, financing, acquisition, reorganization, or sale of all or part of the service; or
  • when you direct us to share it or otherwise consent.

Service providers may process information only for the services they provide to us, subject to their contractual and legal obligations.

6. External Websites and Sponsored Content

Job application links take you to an employer's or recruitment provider's website, and sponsored links may take you to an advertiser's website. Earlyvia does not control these third parties. Information you submit after leaving Earlyvia is governed by the third party's privacy policy, which you should review before providing personal information. The advertising enquiry form itself is hosted and stored by Earlyvia.

7. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including providing your optional account and job alerts, resolving requests, meeting legal obligations, and protecting our rights. Advertising enquiries automatically expire from the live enquiry collection after 365 days. You may permanently delete your account from its privacy controls; this removes the account, synchronized job library, matching job alert, and related delivery records. Retention periods otherwise vary depending on the type of information and why it was collected. We may retain anonymized or aggregated information that no longer identifies you.

8. International Data Transfers

Our service providers may process information in countries other than the country where you live. Where required, we use appropriate safeguards for international transfers of personal information.

9. Data Security

We use reasonable technical and organizational measures designed to protect personal information. No internet transmission or storage system is completely secure, so we cannot guarantee absolute security.

10. Your Privacy Rights

Depending on where you live, you may have the right to request access to, correction of, deletion of, or a copy of your personal information; object to or restrict certain processing; withdraw consent; or complain to your local data-protection authority. Signed-in users can download an account export or delete the account and related data directly. Every job-alert email also includes a one-click unsubscribe link. You may contact us using the address below. We may need to verify your identity before completing a request.

11. Children's Privacy

Earlyvia is not directed to children under 16, and we do not knowingly collect personal information from children under 16. If you believe a child has provided personal information to us, please contact us so we can take appropriate action.

12. Contact Us

For questions about this policy, our data practices, or a privacy-rights request, contact:

13. Changes to This Policy

We may update this policy as Earlyvia or applicable requirements change. We will post the revised policy on this page and update the date below. Material changes will be communicated through the website or another appropriate channel when required.

Last updated: August 31, 2026

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